Transactions

Use the Transactions function to record project activity. You can enter four types of transactions: Material Requisition, Material Return, Expense, or Other. You can also use this function to generate PO transaction or requisitions, including transaction links. When you enter a valid Inventory item in a material requisition or material return, the Inventory quantity is updated unless you link it to a PO drop-ship transaction.

Use these command buttons on the toolbar as needed:

  • Update Link: Click this button to update the link to the purchase order to which the transaction is linked. If the item has been received in PO it will fill the Qty Filled amount.
  • Change Batch: Use this button to change the batch to which the selected record is assigned.

Note: Quantity available = quantity on hand - quantity committed

Creating a Transaction

  1. Select a batch code for which to associate a transaction from the Batch Code field.
    Note: If you choose not to use batch processing, transactions are applied to the main ###### batch.
  2. Click the New button, on the toolbar, to open a blank transaction record.
  3. Select the type of transaction from the Type field.
  4. Select the project/task from the Project/Task field.
  5. Select the item ID for the transaction from the Item ID field.
  6. Edit, if necessary, the Description, Location ID, Unit, Qty Ordered, Qty Filled, and Unit Cost fields.
    Note: The Ext Cost field automatically adjusts when you edit the Qty Filled and Unit Cost fields. The Qty Filled must be entered for the item quantity to be taken from Inventory, and GL transactions generated for the cost of the item to be posted to the GL journal. The transaction will be deleted when you run the Post Transactions function, whether Qty Filled has been entered or not.
  7. Click a command button to

    8. Click To
    Ser No Entry View additional information on the item, add a serial number and enter comments about the item.
    Note: This button only appears for serialized items.
    Detail View additional information on the item, add bin and container numbers, and enter comments about the item.
    Note: This button only appears for lotted items.
    Req Generate a linked purchase order or requisition. If the transaction is linked to a purchase order or purchase requisition, the Linked check box will be marked. Additional notes regarding linked purchase orders/requisitions.
  8. Click the Save button, on the toolbar, to save the transaction.

Editing a Transaction

  1. Select a batch code, associated with the transaction to edit, from the Batch Code field.
  2. Select the transaction to edit from the Type field.
  3. Click the Update button, on the toolbar, to open the transaction for editing.
  4. Edit the fields as necessary.
  5. Click the Save button, on the toolbar, to save any changes made to the transaction.

Deleting a Transaction

  1. Select a batch code, associated with the transaction to delete, from the Batch Code field.
  2. Select the transaction to delete from the Type field.
  3. Click the Delete button, on the tool bar, to delete the selected transaction.
  4. Click Yes at the "Are you sure you want to delete selected record(s)?" prompt.